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Easy to use HR software designed for SMEs

Our online software breatheHR takes the hard work out of managing employees and centralises all your employee information in a simple to use system. By automating time consuming tasks such as holiday and absence management you can reduce your paperwork and focus on improving your employees’ performance to grow your business.

Key features and benefits of using breatheHR to manage your employees

Our web based HR software gives you a simple process for holiday approval to save you time. A central record is kept so that you know who is currently on holiday. breatheHR lets your team view their holiday allowance, check requests against an online team calendar.

Employees can submit holiday requests directly to their holiday approver for approval from their dashboard. Employee holiday calculations are clearly displayed for them and they have access to the calendar to see who is off.

Statutory Holidays You can also allocate the statutory holidays based on the country the employee is based in. We keep the statutory holidays up to date, so you do not need to worry about them.

With breatheHR every absence is logged, approved and analysed. Use breatheHR to record and track all employee absence – no matter what type.

By having a central absence management system you can be proactive and spot problems before they develop and monitor sickness without adding extra admin.

Our calendar function shows you all the absence and meeting scheduled. It is automatically updated and you can filter by Department and type of absence. Employees will also be able to view the calendar for holidays and training but sensitive information such as sickness will be limited to the HR view.
Keeping on top of performance is key within a business, breatheHR records individual employee performance:

  • Keep notes of all one to one meetings
  • Record actions and objectives
  • Link employee objectives with company goals
  • Notifications make sure meetings happen

breatheHR helps to manage your performance appraisals online. Keep your employees engaged and motivated by letting them add their own deliverables. Ensure objectives are met and all objectives are in one place so employees and managers know where to find them. Employees have easy access to their objectives from the Dashboard. Objectives can be linked to company goals so employees feel connected and motivated.

Within breatheHR you can export changes made to employees records to pass on to Payroll in order to update employee information. This can be their personal details, job details and salary changes.  When you run the payroll export it will create an excel document containing all the information that the payroll team needs to know in order to run the payroll correctly.


Within breatheHR you have the ability to set a default currency for the company and adjust by employee to match their payment currency. This is ideal if you have employees in different countries.

This module of breatheHR is available from the regular plan upwards and you are able to turn it on or off to suit your company’s needs. Employees can manage their expenses from their dashboard and submit them with their receipts for approval.
Keep all employee documents safe and publish policies & templates online:

  • Company documents – easily share your company documents, policies and procedures and monitor who has read them.
  • Employee document library – Employees get access through the library where they can confirm they’ve read individual documents.
  • Employee specific documents – Keep all documents relating to individual employees in one secure place. You access them from wherever you are working.
  • Mail merge feature will allow you to create and send documents to an individual, departments, divisions or bulk audience within your company, making communication in your business super easy.
breatheHR allows you to look after the personal data of your employees safely and securely, and helps you manage your compliance with data protection legislation.

breatheHR holds ISO 27001 accreditation to demonstrate its commitment to the security of the data it holds.  All data held within breatheHR remains within the EU.

breatheHR has a range of further features, to support your only employee management even further:

  • Managing TOIL
  • Tasks
  • Community dashboard
  • Medical facts
  • Employee duties
  • Calendar integratoin
  • API
  • Org chart


breatheHR starts at as little as £9 per user for smaller businesses, with access to all the functionality you need to manage your employees effectively. Our plans allow you flexibility to add more users as you grow, and there are discounts available if you subscribe on an annual basis. 

  Micro Starter Regular Pro Premium
Monthly Plan £10 £21 £54 £108 £219
Annual Plan : Includes 10% Discount £108 £227 £583 £1166 £2365
# Employees 1-10 11-20 21-50 51-100 101-205
# HR Users 1 2 3 5 unlimited

Special offers

Sign up to breatheHR with this Spring and get  discounted pricing on your subscription. 

Micro plan offer: If you have fewer than six employees, sign up to receive a 50% discount on the Micro Plan for 12 months – equivalent to only £4.50 a month. 

All other plans: More than six employees? Receive a 25% discount on the plan of your choice for the first two years.  

Annual discount: On top of your 25% discount, if you choose to pay annually, you will receive an addition 10% of your subscription.

“Being a small company, we don’t have a very formal review process. Using breatheHR, I’m able to give each team member visibility of their objectives and how they line up with company objectives, making performance reviews more forward looking instead of just an annual chat.”  HR Manager

The introduction of the online HR software as an additional service has revolutionised our HR admin – thank you for this, it has saved us so much time and effort.” Matt Wilkey, Business Owner

“I had never used an HR Database before, but have found this system extremely user friendly– its great having everything kept in one place. This tool is used for the induction of all new starters joining the company. All our HR shared documents are kept here and everyone loves the employee directory that sits within the system. I would highly recommend any company signs up to breatheHR.”  HR Manager

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